Wisconsin ECE Jobs

WEESSN Financial Coordinator

Reference ID : 21047
Location : Madison, WI
Category : Administrative
Job Type : Full Time



Wisconsin Early Childhood Association works to build a foundation for a lifetime of learning for Wisconsin's young children by promoting excellence in early education programs, supporting professionalism in the early childhood workforce, and calling for greater investment in quality early child care. The WECA mission is to meet the professional needs of adults who nurture and teach Wisconsin's young children through

a rich continuum of services.

The WEESSN Financial Coordinator is responsible for leading a small team that maintains records of the financial transactions of multiple child care programs and ensures the reliability and accuracy of those records. The WEESSN Financial Coordinator tracks the expenditures, profit & loss, cash flow, and other financial activities and prepares periodic financial reports and supervises that Financial Specialist Team. 

WECA is an Equal Opportunity Employer and is committed to a policy of equal opportunity for all employees and applicants.

Resumes accepted through June 18, 2021.


1.   Supervise Financial Specialist Team including quarterly quality assurance visits and yearly evaluations.

2.   Create and manage systems-level back-office innovations and systems.

3.   Compile, enter, review, and maintain financial information and verify its accuracy via ProCare/QuickBooks/ELV or other online system.

4.   Process program tuition payments, resolve payment issues, collect late payments

5.   Analyze, maintain, and reconcile monthly accounts including bank accounts, restricted accounts, profit and loss and balance sheets.

6.   Assist external CPA firm in completion of annual financial assessments and taxes.

7.   Assist in shared services program evaluation and improvement efforts.

8.   Create professional development opportunities around Early Childhood Business practices.

9.   Support WEESSN Financial Specialist to tailor mentorship strategies for early care and education programs based on key financial data and other identified metrics, while meeting with programs on own caseload to do the same.  

10. Collect and analyze financial business plan data monthly to co-evaluate progress with WEESSN Program Coaches and program leaders.   

11. Liaison with ELV with program onboarding, training and development as needed.

12. Document program contacts in case management system. 

13. Other duties as assigned to support the WEESSN program or WECA at large. 

Reasonable Accommodations Statement:

Persons occupying this position must be able to perform all essential functions, with or without reasonable accommodation. 


  • Associate degree in Early Childhood Administration or related field with 3-5 years of administrative or financial experience in early childhood settings.
  • 3 - 5 years of financial experience and have at least one year of experience working with child care programs.
  • Excellent skills in accounting software, specifically QuickBooks.
  • Careful attention to detail; ability to track and rectify any discrepancies, however small.
  • Must have or be willing to acquire the Registry's Technical Assistance Professional endorsement.
  • Experience with Microsoft Office.
  • Able to communicate effectively, work independently, take initiative, problem solve and identify needs and contribute to creative solutions.
  • Candidate must have demonstrated ability to work with and understand culturally diverse populations.
  • Must clear a credit check and full background check, including fingerprinting.
  • This position involves travel; access to a vehicle and valid driver's license is required. 

Nice To Haves

Both inside and outside the workplace, staff are expected to foster a positive team environment through:

  • respectful and professional communication and behavior;
  • full and active participation within work teams; and
  • openness to strengthening and expanding work skills through continuous professional development.


WECA provides a level of employee benefits which helps attract and retain talented professionals like you - the kind of professionals who are committed to serving Wisconsin's Early Childhood workforce.

WECA offers paid time off, health insurance, dental insurance, vision insurance, short-term disability, long-term disability, life insurance, retirement, and a flexible spending plan.


Minimum Education : Associate
Job Type : Full Time
Remote Type : Optional Remote
Category : Administrative
Minimum Experience : 3 Yrs
Location : Madison, WI

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